full-time 7 days ago
Administrative Assistant
Kaye Personnel
Willingboro, NJ 08046
39,000 - 45,000/yr
About the Practice
N/A Team Members
Software Software
Office Tour & Photos
Job Description
We are seeking a versatile Bilingual Administrative Assistant to support our client located in Burlington County, NJ - near Willingboro, NJ with shipping and administrative duties. This position is long-term to convert to permanent position.
Key Skills:
Fluent in English and one of the following languages - French, Spanish, Portuguese, or Vietnamese
Shipping exp.
Administrative exp.
Schedule: 7:30am-4:00pm
Salary: $39,000.00 to $45,000.00 Annually | $19.00 to $21.50 Per Hour | Dependent on Experience
Location: Burlington County, NJ - near Willingboro, NJ area
For immediate consideration, we strongly encourage you to stop by our Cherry Hill office - 1868 Marlton Pike E. Cherry Hill, NJ 08003, M-Thurs: 8AM-3PM or Fri: 8AM-2PM to apply and meet with our staffing specialist. Be sure to bring 2 forms of ID to complete your application!
Responsibilities will include but are not limited to :
Front desk presence answering and directing incoming calls, communicating with customers, and welcoming occasional visitors, deliveries, and shipping companies.
Communicating with freight forward companies, obtaining quotes for international shipments, and preparing bills of lading and all documents required for shipments. Track shipments and help customers solve their logistics, shipping and fulfillment issues.
Create and confirm accuracy of commercial invoices and associated paperwork for country-specific requirements.
Updating work orders, monitoring shipments and customer interactions as related to final payments and release of products.
Use a variety of computer programs including Microsoft Office and Excel, as well as online communication tools like Zoom, teams chat, SignNow, and ERP tracking software.
Assist in keeping track of machine and Origin service contracts.
Become familiar with company products, specs, services, and rental abilities.
Prepare quotes for parts, balls, service contracts, and rentals in the absence of or to support sales staff.
Assist in spreadsheet administration, invoice updating and other light bookkeeping needs.
50% of the job is arranging shipments, from small boxes (FedEx/UPS) to crates (LTL) internationally through freight forwarders and brokers. Will be responsible for customer contact over the telephone, email and will support the sales department and the office manager.
Required Skills/Abilities:
Experience using computer software like email, spreadsheets, Outlook 365 MS Office, SignNow, and shipping websites.
Bilingual in English and one of the following: French, Vietnamese, Portuguese, or Spanish
Excellent verbal, written and interpersonal communication skills.
Excellent organizational skills and attention to detail, as well as the ability to meet deadlines.
Strong math and problem-solving skills.
Ability to function professionally in a high-paced and at times stressful environment.
Walk-ins are welcome MON-THURS: 8AM – 3PM or FRI: 8AM-2PM.
Be sure to bring 2 forms of ID to apply
AT
Kaye Personnel, INC
1868 Marlton Pike E.
Cherry Hill, NJ 08003
856-489-1200
Se Habla Español
We offer benefits including medical, dental, eye vision supplemental plans, direct deposit, as well as Holiday Pay, and Referral bonuses!
Pay: $39,000.00 - $45,000.00 per year
Language:
English (Required)
Spanish, Vietnamese, Portuguese, or French (Required)
Work Location: In person
Key Skills:
Fluent in English and one of the following languages - French, Spanish, Portuguese, or Vietnamese
Shipping exp.
Administrative exp.
Schedule: 7:30am-4:00pm
Salary: $39,000.00 to $45,000.00 Annually | $19.00 to $21.50 Per Hour | Dependent on Experience
Location: Burlington County, NJ - near Willingboro, NJ area
For immediate consideration, we strongly encourage you to stop by our Cherry Hill office - 1868 Marlton Pike E. Cherry Hill, NJ 08003, M-Thurs: 8AM-3PM or Fri: 8AM-2PM to apply and meet with our staffing specialist. Be sure to bring 2 forms of ID to complete your application!
Responsibilities will include but are not limited to :
Front desk presence answering and directing incoming calls, communicating with customers, and welcoming occasional visitors, deliveries, and shipping companies.
Communicating with freight forward companies, obtaining quotes for international shipments, and preparing bills of lading and all documents required for shipments. Track shipments and help customers solve their logistics, shipping and fulfillment issues.
Create and confirm accuracy of commercial invoices and associated paperwork for country-specific requirements.
Updating work orders, monitoring shipments and customer interactions as related to final payments and release of products.
Use a variety of computer programs including Microsoft Office and Excel, as well as online communication tools like Zoom, teams chat, SignNow, and ERP tracking software.
Assist in keeping track of machine and Origin service contracts.
Become familiar with company products, specs, services, and rental abilities.
Prepare quotes for parts, balls, service contracts, and rentals in the absence of or to support sales staff.
Assist in spreadsheet administration, invoice updating and other light bookkeeping needs.
50% of the job is arranging shipments, from small boxes (FedEx/UPS) to crates (LTL) internationally through freight forwarders and brokers. Will be responsible for customer contact over the telephone, email and will support the sales department and the office manager.
Required Skills/Abilities:
Experience using computer software like email, spreadsheets, Outlook 365 MS Office, SignNow, and shipping websites.
Bilingual in English and one of the following: French, Vietnamese, Portuguese, or Spanish
Excellent verbal, written and interpersonal communication skills.
Excellent organizational skills and attention to detail, as well as the ability to meet deadlines.
Strong math and problem-solving skills.
Ability to function professionally in a high-paced and at times stressful environment.
Walk-ins are welcome MON-THURS: 8AM – 3PM or FRI: 8AM-2PM.
Be sure to bring 2 forms of ID to apply
AT
Kaye Personnel, INC
1868 Marlton Pike E.
Cherry Hill, NJ 08003
856-489-1200
Se Habla Español
We offer benefits including medical, dental, eye vision supplemental plans, direct deposit, as well as Holiday Pay, and Referral bonuses!
Pay: $39,000.00 - $45,000.00 per year
Language:
English (Required)
Spanish, Vietnamese, Portuguese, or French (Required)
Work Location: In person
Requirements
• English
• Spanish
• Administrative experience
• Zoom
• Organizational skills
• Spanish
• Administrative experience
• Zoom
• Organizational skills
About Kaye Personnel
Kaye Personnel Staffing is a staffing and workforce-management agency serving employers and job seekers with professional services, commercial staffing, and onsite workforce management. The company emphasizes honesty, superior customer service, and understanding each client’s business environment to deliver customized recruiting solutions. It offers long-term, contract, and direct-hire opportunities for front- and back-office as well as skilled and semi-skilled labor roles.