full-time 2 months ago
Administrative Assistant, Child/Adolescent Psych Op
RWJBarnabas Health
655 East Jersey Street, Elizabeth, NJ 07206
21.25 - 26.50/hr
About the Practice
N/A Team Members
Epic Software
Office Tour & Photos
Job Description
Req #: 0000257113
Category: Clerical / Administrative
Status: Full-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: Child/Adolescent Psych Op
Pay Range: $21.25 - $26.50 per hour
Location:
655 E. Jersey Street, Elizabeth, NJ 07206
Job Title: Administrative Assistant
Location: NEW POINT CAMPUS
Department Name: Child/Adolescent Psych Op
Req #: 0000257113
Status: Hourly
Shift: Day
Pay Range: $21.25 - $26.50 per hour
Pay Transparency:
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
Job Overview:
The Administrative Assistant provides front-desk, clerical, and administrative support to the behavioral health outpatient unit. This role supports clinical and medical staff by ensuring smooth daily operations, accurate documentation handling, and high-quality patient and visitor service.
Qualifications:
Required:
High School diploma or equivalent
Bilingual- English and Spanish
Preferred:
Bachelor’s Degree preferred
1-year related experience
Scheduling Requirements:
Shift- Days -Varies must be flexible with hours schedule needed by department
Monday – Friday
Full Time
Essential Functions:
Serves as unit receptionist by greeting, assisting, and directing patients, families, and visitors in a professional and welcoming manner
Answers and manages unit telephone system, including transferring calls, taking messages, determining urgency, and paging staff as appropriate
Schedules, confirms, and cancels patient appointments as directed
Assists with patient registration, intake workflow, and verification of required demographic and insurance information
Obtains, reviews, and ensures completion of required intake forms, consent forms, and program documentation in compliance with organizational standards
Verifies patient insurance coverage and benefits to determine eligibility for services and communicates relevant information to clinical staff
Enters, uploads, organizes, and maintains patient documents within the electronic medical record (EMR) in designated locations
Provides general administrative support including typing, photocopying, scanning, and faxing for clinical and medical staff
Coordinates incoming and outgoing mail, including certified mail, legal documents, and communication with courier/messenger services
Receives, sorts, distributes, and files incoming faxes in accordance with HIPAA and departmental procedures
Coordinates shipment of clinical, legal, and administrative documentation to external agencies and child-serving systems as required
Maintains organized and orderly office and front desk areas, ensuring supplies and materials are stocked and accessible
Assists with ordering, tracking, receiving, and stocking office and clinical supplies,
Provides coverage and administrative support to other clerical areas within the unit as needed
Completes data entry tasks and special projects assigned by the unit director or leadership team
Communicates relevant observations, occurrences, and operational concerns to appropriate staff members in accordance with department procedures,
Performs all other duties as assigned
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits and Perks:
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.
These benefits and resources include, but are not limited to:
Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
RWJBarnabas Health is an Equal Opportunity Employer
Category: Clerical / Administrative
Status: Full-Time
Shift: Day
Facility: Trinitas Regional Medical Center
Department: Child/Adolescent Psych Op
Pay Range: $21.25 - $26.50 per hour
Location:
655 E. Jersey Street, Elizabeth, NJ 07206
Job Title: Administrative Assistant
Location: NEW POINT CAMPUS
Department Name: Child/Adolescent Psych Op
Req #: 0000257113
Status: Hourly
Shift: Day
Pay Range: $21.25 - $26.50 per hour
Pay Transparency:
The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.
The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.
Job Overview:
The Administrative Assistant provides front-desk, clerical, and administrative support to the behavioral health outpatient unit. This role supports clinical and medical staff by ensuring smooth daily operations, accurate documentation handling, and high-quality patient and visitor service.
Qualifications:
Required:
High School diploma or equivalent
Bilingual- English and Spanish
Preferred:
Bachelor’s Degree preferred
1-year related experience
Scheduling Requirements:
Shift- Days -Varies must be flexible with hours schedule needed by department
Monday – Friday
Full Time
Essential Functions:
Serves as unit receptionist by greeting, assisting, and directing patients, families, and visitors in a professional and welcoming manner
Answers and manages unit telephone system, including transferring calls, taking messages, determining urgency, and paging staff as appropriate
Schedules, confirms, and cancels patient appointments as directed
Assists with patient registration, intake workflow, and verification of required demographic and insurance information
Obtains, reviews, and ensures completion of required intake forms, consent forms, and program documentation in compliance with organizational standards
Verifies patient insurance coverage and benefits to determine eligibility for services and communicates relevant information to clinical staff
Enters, uploads, organizes, and maintains patient documents within the electronic medical record (EMR) in designated locations
Provides general administrative support including typing, photocopying, scanning, and faxing for clinical and medical staff
Coordinates incoming and outgoing mail, including certified mail, legal documents, and communication with courier/messenger services
Receives, sorts, distributes, and files incoming faxes in accordance with HIPAA and departmental procedures
Coordinates shipment of clinical, legal, and administrative documentation to external agencies and child-serving systems as required
Maintains organized and orderly office and front desk areas, ensuring supplies and materials are stocked and accessible
Assists with ordering, tracking, receiving, and stocking office and clinical supplies,
Provides coverage and administrative support to other clerical areas within the unit as needed
Completes data entry tasks and special projects assigned by the unit director or leadership team
Communicates relevant observations, occurrences, and operational concerns to appropriate staff members in accordance with department procedures,
Performs all other duties as assigned
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits and Perks:
At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.
These benefits and resources include, but are not limited to:
Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!
Choosing RWJBarnabas Health!
RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.
RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.
At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.
Paid Time Off (PTO)
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Retirement Plans
Short & Long Term Disability
Life & Accidental Death Insurance
Tuition Reimbursement
Health Care/Dependent Care Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
RWJBarnabas Health is an Equal Opportunity Employer
About RWJBarnabas Health
RWJBarnabas Health is dedicated to providing high-quality health care in New Jersey, both within hospital walls and through community support programs. They strive to improve the health, quality of life, and vitality of their communities by meeting evolving healthcare needs and enhancing coordination for treating complex health conditions.
Position Closed
This job is no longer accepting applications.