full-time 18 days ago
Administrative Assistant
Advanced Psychiatry of Elgin
Elgin, IL 60123
20 - 23/hr
About the Practice
N/A Team Members
Software Software
Office Tour & Photos
Job Description
Job Overview
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational prowess will help foster an efficient, welcoming environment where tasks are completed with precision and enthusiasm. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace culture.
Duties
Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.
Utilize Microsoft Outlook, Sharepoint, and other computer skills
Support scheduling for providers and patients, coordinating meetings and appointments seamlessly.
Handle clerical tasks such as photocopying, faxing, mailing, and managing office supplies inventory.
Provide exceptional customer service by assisting clients or patients in person or over the phone, demonstrating excellent phone etiquette and support skills.
Qualifications
Proven administrative experience with strong organizational skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy.
Familiarity with multi-line phone systems, data entry, filing procedures, and calendar management tools.
Demonstrated customer service skills with a professional demeanor and effective phone etiquette.
Prior experience in medical or dental receptionist roles is advantageous but not required; personal assistant experience is also valued.
Strong time management skills to prioritize tasks efficiently in a fast-paced environment.
Pay: $20.00 - $23.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person
We are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and organizational prowess will help foster an efficient, welcoming environment where tasks are completed with precision and enthusiasm. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace culture.
Duties
Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed.
Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.
Utilize Microsoft Outlook, Sharepoint, and other computer skills
Support scheduling for providers and patients, coordinating meetings and appointments seamlessly.
Handle clerical tasks such as photocopying, faxing, mailing, and managing office supplies inventory.
Provide exceptional customer service by assisting clients or patients in person or over the phone, demonstrating excellent phone etiquette and support skills.
Qualifications
Proven administrative experience with strong organizational skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy.
Familiarity with multi-line phone systems, data entry, filing procedures, and calendar management tools.
Demonstrated customer service skills with a professional demeanor and effective phone etiquette.
Prior experience in medical or dental receptionist roles is advantageous but not required; personal assistant experience is also valued.
Strong time management skills to prioritize tasks efficiently in a fast-paced environment.
Pay: $20.00 - $23.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person
Requirements
• Administrative experience
• Multi-line phone systems
• Computer operation
• Organizational skills
• Microsoft Outlook
• Multi-line phone systems
• Computer operation
• Organizational skills
• Microsoft Outlook
About Advanced Psychiatry of Elgin
For over a decade, Advanced Psychiatry of Elgin has provided compassionate, family-owned mental health care to the Elgin community and surrounding areas. They offer comprehensive psychiatric and therapy services, as well as innovative treatments for treatment-resistant conditions including TMS, Ketamine Therapy, and SPRAVATO®. Through personalized care, evidence-based treatments, and a commitment to treating every patient like family, they are dedicated to walking with you on your journey toward wellness.