full-time 15 days ago
Administrative Assistant II - Dental School
Marquette University
1250 W Wisconsin Avenue, Milwaukee, WI 53233
Competitive Compensation
About the Practice
N/A Team Members
Software Software
Office Tour & Photos
Job Description
Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
The Administrative Assistant II – Dental School provides overall clerical/office support to the leadership and faculty in the Department of Surgical and Diagnostic Dental Sciences and the Department of Development Sciences, including assisting with academic course management, scheduling, and a range of other administrative tasks.
Duties and Responsibilities
1. Assist with academic course management for multiple departments. This includes proctoring and electronic grading of texts/exams, recording grades in D2L and CheckMarq, and performing other course-related coordination tasks.
2. Provide direct support for the Chair, Dept. of Surgical and Diagnostic Dental Sciences and the Chair, Dept. of Developmental Sciences.
3. Monitor and record student progress toward meeting program requirements.
4. Schedule and proctor course exams for departmental faculty.
5. Manage Department Chair and departmental faculty schedules.
6. Schedule and coordinate departmental meetings; attend meetings to record and subsequently distribute meeting minutes.
7. Update and maintain department directories/contacts, faculty manuals, clinic manuals, and clinical treatment guides.
8. Process PCard expense reports and faculty expense reimbursement reports in iExpense.
Required Knowledge, Skills and Abilities
High school diploma or GED
Minimum of two years of experience in an office support role
Excellent organizational and customer service skills
Excellent written and verbal communication skills
Discretion, flexibility, and courteous demeanor
Ability to maintain confidentiality
Ability to work and communicate with people from a diverse population
Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-paced environment
Ability to multitask and prioritize daily workload
Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint)
Preferred Knowledge, Skills and Abilities
Administrative support experience in higher education
Department Dental School Posting Date 06/17/2026 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
The Administrative Assistant II – Dental School provides overall clerical/office support to the leadership and faculty in the Department of Surgical and Diagnostic Dental Sciences and the Department of Development Sciences, including assisting with academic course management, scheduling, and a range of other administrative tasks.
Duties and Responsibilities
1. Assist with academic course management for multiple departments. This includes proctoring and electronic grading of texts/exams, recording grades in D2L and CheckMarq, and performing other course-related coordination tasks.
2. Provide direct support for the Chair, Dept. of Surgical and Diagnostic Dental Sciences and the Chair, Dept. of Developmental Sciences.
3. Monitor and record student progress toward meeting program requirements.
4. Schedule and proctor course exams for departmental faculty.
5. Manage Department Chair and departmental faculty schedules.
6. Schedule and coordinate departmental meetings; attend meetings to record and subsequently distribute meeting minutes.
7. Update and maintain department directories/contacts, faculty manuals, clinic manuals, and clinical treatment guides.
8. Process PCard expense reports and faculty expense reimbursement reports in iExpense.
Required Knowledge, Skills and Abilities
High school diploma or GED
Minimum of two years of experience in an office support role
Excellent organizational and customer service skills
Excellent written and verbal communication skills
Discretion, flexibility, and courteous demeanor
Ability to maintain confidentiality
Ability to work and communicate with people from a diverse population
Ability to work independently with little supervision and frequent interruptions in a dynamic, fast-paced environment
Ability to multitask and prioritize daily workload
Computer competency with Microsoft Office Suite (Word, Excel, PowerPoint)
Preferred Knowledge, Skills and Abilities
Administrative support experience in higher education
Department Dental School Posting Date 06/17/2026 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
About Marquette University
Marquette School of Dentistry is a Catholic, Jesuit dental school located in Milwaukee, Wisconsin. They prepare students with the knowledge and skills needed to excel in the dental field, all while fostering a strong sense of community.