Bookkeeper/Administrative Assistant

Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines financial management with administrative support, ensuring smooth office operations and accurate bookkeeping. The ideal candidate will be energetic, highly organized, and possess excellent communication skills to handle a variety of clerical and financial tasks efficiently. You will play a key role in maintaining our financial records, managing client and vendor communications, and supporting daily office functions to foster a productive and welcoming environment.

Responsibilities
Manage accounts payable and receivable using QuickBooks or similar accounting software, ensuring timely processing of invoices and payments
Maintain accurate financial records through data entry, reconciliations, and spreadsheet management
Handle front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
Support office management tasks such as organizing files, scheduling appointments, and coordinating meetings
Assist with client communication by providing excellent customer service via phone, email, or in person
Perform general clerical duties including word processing, creating reports, updating spreadsheets, and maintaining office supplies
Support personal assistant responsibilities by managing calendars, preparing documents, and handling confidential information with discretion
Experience
Proven clerical experience in an office environment with strong organizational skills
Proficiency in QuickBooks for bookkeeping tasks and Microsoft Office Suite (Word, Excel, Outlook) for document creation and data management
Excellent computer literacy including data entry, spreadsheet management, and familiarity with productivity software
Experience working with multi-line phone systems and providing exceptional customer support
Bilingual abilities are a plus to assist diverse client needs effectively
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced setting
Previous office management or personal assistant experience is highly desirable to ensure seamless daily operations
Join us to be part of a vibrant team where your organizational talents and technical proficiency will make a meaningful impact! We value energetic professionals eager to grow their skills while supporting our company's success through meticulous bookkeeping and outstanding administrative support.

Pay: From $25.00 per hour
Expected hours: 40.0 per week
Work Location: In person