full-time 2 months ago
Clinic Services Rep I
Rutgers University
249 University Avenue, Blumenthal Hall
28.47/hr
About the Practice
N/A Team Members
Other Software
Office Tour & Photos
Job Description
Position Details
Position Information
Recruitment/Posting Title
Clinic Services Rep I
Job Category
Staff & Executive - Administrative & Support
Department
RSDM - Newark
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Clinic Services Representative I in Rutgers Health University Dental Associates, the faculty practice of the Rutgers School of Dental Medicine (RSDM).
Under general supervision, the Clinic Services Representative I carries out a variety of front desk services related to cash collection. Additionally, this individual serves as a receptionist, maintains appointment books, requests charts, posts payments, enters and updates patient demographic and insurance information, and collects copayments.
Essential Duties and Responsibilities include the following:
Registers patients presenting for treatment at Rutgers University Dental Associates. Enters all biographic and insurance information into appropriate computer system. Checks patient identification as required by RSDM/RUDA policies. Audits patient data, such as address, to ensure information is current.
Obtains a copy of the patients’ Medicaid/Medicaid HMO card each month, verifies, and updates information as needed.
Ensures that the designated insurance copayment is collected before patient is seen by student.
Responsible for the collection and posting of patient payments. Ensures that the patient payments are recorded properly. Prepares computer receipts for patients.
Responds with good customer service to patients inquiries or transfers, as appropriate, to a financial coordinator.
FLSA
Nonexempt
Grade
185
Salary Details
Minimum Salary
28.470
Mid Range Salary
28.970
Maximum Salary
29.840
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
40.00
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
Three (3) years of progressively responsible clerical experience required, of which one year must have been in a business setting involving cash collections.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Excellent interpersonal and communication skills.
Must be computer literate, including proficiency in Word and Excel.
Preferred Qualifications
Associate’s degree preferred but not required.
Preference will be given to those with at least three (3) years of prior dental front desk experience.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
Standing, walking, bending and talking.
Must be able to lift and more supply boxes, 10 pounds.
WORK ENVIRONMENT:
Clinic and office operation. Moderate noise.
Special Conditions
Posting Details
Posting Number
25ST2422
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Newark (RBHS)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have at least three (3) years of progressively responsible clerical experience, with at least one year in a business setting involving cash collections?
Yes
No
Applicant Documents
Required Documents
Resume/CV
Optional Documents
Cover Letter/Letter of Application
Position Information
Recruitment/Posting Title
Clinic Services Rep I
Job Category
Staff & Executive - Administrative & Support
Department
RSDM - Newark
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Clinic Services Representative I in Rutgers Health University Dental Associates, the faculty practice of the Rutgers School of Dental Medicine (RSDM).
Under general supervision, the Clinic Services Representative I carries out a variety of front desk services related to cash collection. Additionally, this individual serves as a receptionist, maintains appointment books, requests charts, posts payments, enters and updates patient demographic and insurance information, and collects copayments.
Essential Duties and Responsibilities include the following:
Registers patients presenting for treatment at Rutgers University Dental Associates. Enters all biographic and insurance information into appropriate computer system. Checks patient identification as required by RSDM/RUDA policies. Audits patient data, such as address, to ensure information is current.
Obtains a copy of the patients’ Medicaid/Medicaid HMO card each month, verifies, and updates information as needed.
Ensures that the designated insurance copayment is collected before patient is seen by student.
Responsible for the collection and posting of patient payments. Ensures that the patient payments are recorded properly. Prepares computer receipts for patients.
Responds with good customer service to patients inquiries or transfers, as appropriate, to a financial coordinator.
FLSA
Nonexempt
Grade
185
Salary Details
Minimum Salary
28.470
Mid Range Salary
28.970
Maximum Salary
29.840
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Employee and dependent educational benefits (when applicable)
Life insurance coverage
Employee discount programs
Position Status
Full Time
Working Hours
Standard Hours
40.00
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience
Three (3) years of progressively responsible clerical experience required, of which one year must have been in a business setting involving cash collections.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Excellent interpersonal and communication skills.
Must be computer literate, including proficiency in Word and Excel.
Preferred Qualifications
Associate’s degree preferred but not required.
Preference will be given to those with at least three (3) years of prior dental front desk experience.
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
Standing, walking, bending and talking.
Must be able to lift and more supply boxes, 10 pounds.
WORK ENVIRONMENT:
Clinic and office operation. Moderate noise.
Special Conditions
Posting Details
Posting Number
25ST2422
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Newark (RBHS)
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
Do you have at least three (3) years of progressively responsible clerical experience, with at least one year in a business setting involving cash collections?
Yes
No
Applicant Documents
Required Documents
Resume/CV
Optional Documents
Cover Letter/Letter of Application
About Rutgers University
Rutgers Newark is a diverse and inclusive institution dedicated to providing a world-class education within reach. With a focus on social justice and community impact, Rutgers Newark is a leader in academic excellence and student diversity.
Position Closed
This job is no longer accepting applications.