Clinical Lead / Supervisor

Capital Area Oral Surgery
Northern Virginia | Full-Time
Pay: $28–$35/hour, based on experience and qualifications
Elite Orthodontics & Pediatric Dentistry is seeking an experienced, organized, and highly responsible Clinical Lead / Clinical Operations Supervisor to oversee the daily clinical operations of our growing dental practice.

This is a leadership position, not simply a clinical assisting role. The ideal candidate will be responsible for managing and supporting a team of approximately 3–5 Clinical Assistants, maintaining clinical readiness and compliance, coordinating supplies and equipment, supporting doctors, and ensuring the clinical department runs efficiently and on schedule.

The right candidate must be a strong leader who can train, delegate, follow up, problem-solve, and hold the clinical team accountable while maintaining a positive and professional environment.

Primarily candidate will be in Falls Church office, then 2-4 times a month to Woobridge ofice and 1 time per month to Bealeton office.

Key ResponsibilitiesClinical Team Leadership
Lead, supervise, and coordinate 3–5 Clinical Assistants
Assign daily responsibilities and ensure appropriate clinical coverage
Monitor team performance, productivity, attendance, and workflow
Provide ongoing coaching, training, and performance feedback
Train new clinical assistants on office protocols, clinical procedures, equipment, and workflows
Ensure all assistants follow established clinical and infection-control protocols
Promote teamwork, accountability, professionalism, and a positive clinical environment
Clinical Supplies & Inventory
Order and maintain clinical supplies, materials, and equipment
Monitor inventory levels and prevent shortages
Track supply usage and identify unnecessary waste
Maintain organized supply rooms and clinical areas
Establish appropriate par levels and reorder points
Receive, organize, and distribute supplies as needed
Communicate with vendors regarding orders, deliveries, and issues
Compliance, Licenses & Records
Maintain accurate clinical logs, records, and required documentation
Track employee licenses, certifications, permits, and expiration dates
Ensure required credentials remain current and up to date
Maintain OSHA, infection-control, sterilization, and other required clinical documentation
Monitor required equipment and maintenance logs
Ensure clinical protocols are consistently followed
Identify compliance issues and escalate them appropriately
Doctor & Clinical Flow Management
Monitor the daily clinical schedule and patient flow
Help ensure doctors are running on time
Identify delays and take action to keep the schedule moving
Coordinate assistants according to doctor and procedure needs
Anticipate upcoming clinical needs rather than waiting for problems to occur
Communicate schedule issues quickly with doctors, front desk, and management
Help maximize clinical efficiency without compromising patient care
Coding & Documentation
Familiarity with CPT and ICD-10 codes
Understand basic dental/medical coding terminology
Assist with accurate clinical documentation and coding-related processes
Work with administrative/billing teams when clarification is needed
Understand the importance of accurate documentation for treatment, billing, and insurance purposes
CareStack & Technology
CareStack experience preferred but not required
Ability to learn and utilize dental practice management software
Maintain accurate clinical information within the practice management system
Assist team members with appropriate clinical documentation and workflow within the software
QualificationsRequired
Minimum 2–3 years of dental clinical assisting experience
Previous leadership, lead assistant, or supervisory experience preferred
Strong understanding of dental clinical workflows
Excellent organizational and time-management skills
Strong communication and leadership skills
Ability to manage multiple priorities in a fast-paced environment
Strong attention to detail and follow-through
Ability to train, delegate, and hold team members accountable
Reliable and dependable
Professional appearance and communication
Ability to work effectively with doctors, assistants, front desk, and management
Preferred
Experience supervising 3–5+ clinical assistants
CareStack experience
Experience with pediatric dentistry, orthodontics, oral surgery, or general dentistry
Knowledge of CPT and ICD-10 coding
Experience with inventory management and ordering
Experience maintaining OSHA/infection-control/sterilization records
X-ray certification and other applicable clinical certifications
Bilingual English/Spanish is a plus
The Ideal Candidate
We are looking for someone who is:
A LEADER — not just an assistant.

The successful candidate will be someone who naturally notices what needs to be done, takes initiative, and follows through.

You should be comfortable saying:
“We are running behind; here is how we are going to get back on schedule.”
“We are low on this supply; I already placed the order.”
“This license expires next month; I have already started the renewal process.”
“This assistant needs additional training; I will schedule it.”
“The doctor needs another assistant in this room; I am going to adjust the coverage.”
“This log is incomplete; I will make sure it is corrected.”
We need someone who anticipates problems rather than waits for them to happen.

What Success Looks Like
A successful Clinical Lead will help ensure:
Doctors stay on schedule
Clinical assistants are properly trained and utilized
Rooms are prepared and properly stocked
Supplies are ordered before shortages occur
Licenses and certifications remain current
Clinical logs and records are complete
Clinical protocols are followed consistently
The clinical team communicates effectively
Patients move efficiently through the clinical process
The clinical department operates smoothly every day
Compensation
$28–$35/hour, based on experience and qualifications
Candidates with strong supervisory experience, CareStack knowledge, coding knowledge, inventory/compliance experience, and multispecialty dental experience may qualify toward the higher end of the range.

Pay: $28.00 - $35.00 per hour
Expected hours: 40.0 per week
Benefits:
401(k)
Employee discount
Health insurance
Paid time off
Work Location: In person