full-time 2 months ago
Dental Assisting Program Coordinator
Willis College
17-1200 St. Laurent Blvd, Ottawa, ON, K1K 3B8
75,000–80,000/yr
About the Practice
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Job Description
Company Summary
Willis College is a professional development and educational institution providing skills training for experienced professionals and those starting a new career. The college has a long outstanding history (since 1866) of serving in-demand skills to the government, business, and technology organizations in the Ottawa / Carleton region of eastern Ontario. We are consistently meeting the demands of the workforce by creating and offering highly sought-after programs that lead to meaningful careers.
Position Summary
The Dental Assisting Program Coordinator is responsible for overseeing the strategic coordination, curriculum delivery, and overall success of the Dental Assisting Distance (DAD) and Dental Radiography Continuing Education programs. This pivotal role combines program leadership with active teaching expectations—instructing theory online and leading on-campus practical blocks.
Additionally, the Program Coordinator directly supervises the Clinic Coordinator, collaborating closely with them to ensure seamless on-campus clinic operations, IPAC compliance, and student practicum placements. The coordinator ensures full alignment with regulatory body requirements and prepares the faculty and program for CDAC accreditation.
Job Responsibilities
Program Leadership & Personnel Supervision
Supervise and manage the Clinic Coordinator, working in close alignment to ensure inventory, clinical logistics, and health and safety requirements are met.
Hire, train, mentor, and support new program instructors, facilitating dental team development sessions.
Maintain and audit student files for regulatory compliance and monitor student grades and attendance to ensure overall student success.
Prepare the dental assisting program, curriculum, and faculty team for CDAC accreditation.
Teaching & Instructional Delivery
Deliver engaging online and in-person instruction aligned with program outcomes, teaching theory classes online via Zoom/virtual learning environments as required.
Plan, teach, and evaluate clinical, lab, and radiography skills during scheduled on-campus practical cohorts and intensive full-time campus weeks.
Utilize a variety of instructional strategies, techniques, and delivery methods to accommodate individual adult learning styles in both theoretical and clinical settings.
Assess and grade assignments, tests, and exams, recording data accurately using internal systems (Nova/Moodle).
Provide extra clinical sessions on campus for students requiring additional hands-on practice, mentorship, and support.
Curriculum & Practicum Management
Design, update, and deliver curriculum that aligns strictly with industry, Private Career Colleges Act (PCCA), and regulatory standards.
Schedule, organize, and facilitate the Dental Assisting Distance and Dental Radiography continuing education courses.
Host student orientation, onboarding, and information sessions to guide students through their academic journey.
Oversee the student practicum process in partnership with the Clinic Coordinator; visit host dental offices in the Ottawa area to support students, evaluate learning, and cultivate strong institutional relationships.
Qualifications & Requirements
Required
Certification: Certified Level II Dental Assistant with a valid NDAEB certificate.
Experience: A minimum of 5 years of practical work experience within a dental clinical setting.
Memberships & Compliance: Current membership with the Ontario Dental Assistants Association (ODAA).
Clearances & Health: Vulnerable Sector Police Check, up-to-date Immunization records, and completion of Infection Prevention and Control (IPAC) modules.
Safety: Current First Aid/CPR/AED certification.
Core Skills: Superior communication, public speaking, and organizational skills. Proven comfort presenting to groups and leading virtual/hybrid classrooms.
References: 2 professional letters of reference.
Preferred Assets
Previous experience in an academic teaching, adult mentoring, or clinical precepting role.
Demonstrated leadership skills including direct supervision of administrative or clinical staff, motivation, and team facilitation.
Accessibility and Accommodations
· Willis College is committed to fostering an inclusive, accessible environment where all employees and candidates feel valued and respected. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve. If you require an accommodation at any stage of the recruitment and selection process due to a disability or other human rights ground, please let us know so that appropriate arrangements can be made to support your application.
Pay: $75,000.00-$80,000.00 per year
Benefits:
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Work Location: In person
Willis College is a professional development and educational institution providing skills training for experienced professionals and those starting a new career. The college has a long outstanding history (since 1866) of serving in-demand skills to the government, business, and technology organizations in the Ottawa / Carleton region of eastern Ontario. We are consistently meeting the demands of the workforce by creating and offering highly sought-after programs that lead to meaningful careers.
Position Summary
The Dental Assisting Program Coordinator is responsible for overseeing the strategic coordination, curriculum delivery, and overall success of the Dental Assisting Distance (DAD) and Dental Radiography Continuing Education programs. This pivotal role combines program leadership with active teaching expectations—instructing theory online and leading on-campus practical blocks.
Additionally, the Program Coordinator directly supervises the Clinic Coordinator, collaborating closely with them to ensure seamless on-campus clinic operations, IPAC compliance, and student practicum placements. The coordinator ensures full alignment with regulatory body requirements and prepares the faculty and program for CDAC accreditation.
Job Responsibilities
Program Leadership & Personnel Supervision
Supervise and manage the Clinic Coordinator, working in close alignment to ensure inventory, clinical logistics, and health and safety requirements are met.
Hire, train, mentor, and support new program instructors, facilitating dental team development sessions.
Maintain and audit student files for regulatory compliance and monitor student grades and attendance to ensure overall student success.
Prepare the dental assisting program, curriculum, and faculty team for CDAC accreditation.
Teaching & Instructional Delivery
Deliver engaging online and in-person instruction aligned with program outcomes, teaching theory classes online via Zoom/virtual learning environments as required.
Plan, teach, and evaluate clinical, lab, and radiography skills during scheduled on-campus practical cohorts and intensive full-time campus weeks.
Utilize a variety of instructional strategies, techniques, and delivery methods to accommodate individual adult learning styles in both theoretical and clinical settings.
Assess and grade assignments, tests, and exams, recording data accurately using internal systems (Nova/Moodle).
Provide extra clinical sessions on campus for students requiring additional hands-on practice, mentorship, and support.
Curriculum & Practicum Management
Design, update, and deliver curriculum that aligns strictly with industry, Private Career Colleges Act (PCCA), and regulatory standards.
Schedule, organize, and facilitate the Dental Assisting Distance and Dental Radiography continuing education courses.
Host student orientation, onboarding, and information sessions to guide students through their academic journey.
Oversee the student practicum process in partnership with the Clinic Coordinator; visit host dental offices in the Ottawa area to support students, evaluate learning, and cultivate strong institutional relationships.
Qualifications & Requirements
Required
Certification: Certified Level II Dental Assistant with a valid NDAEB certificate.
Experience: A minimum of 5 years of practical work experience within a dental clinical setting.
Memberships & Compliance: Current membership with the Ontario Dental Assistants Association (ODAA).
Clearances & Health: Vulnerable Sector Police Check, up-to-date Immunization records, and completion of Infection Prevention and Control (IPAC) modules.
Safety: Current First Aid/CPR/AED certification.
Core Skills: Superior communication, public speaking, and organizational skills. Proven comfort presenting to groups and leading virtual/hybrid classrooms.
References: 2 professional letters of reference.
Preferred Assets
Previous experience in an academic teaching, adult mentoring, or clinical precepting role.
Demonstrated leadership skills including direct supervision of administrative or clinical staff, motivation, and team facilitation.
Accessibility and Accommodations
· Willis College is committed to fostering an inclusive, accessible environment where all employees and candidates feel valued and respected. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve. If you require an accommodation at any stage of the recruitment and selection process due to a disability or other human rights ground, please let us know so that appropriate arrangements can be made to support your application.
Pay: $75,000.00-$80,000.00 per year
Benefits:
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Work Location: In person
Requirements
• Teaching
• Leadership
• Certified Dental Assistant
• CPR Certification
• First Aid Certification
• Leadership
• Certified Dental Assistant
• CPR Certification
• First Aid Certification
About Willis College
Willis College, with 160 years of career training excellence, offers a wide variety of career-ready programs designed to fit today’s job demands. They have helped guide graduates towards new and exciting careers with a commitment to providing the necessary knowledge and skills for success.
Position Closed
This job is no longer accepting applications.