full-time 7 days ago
Dental/Orthodontic Office Admin Position
VaSu Smiles
470 South 25th Avenue, Bellwood, IL 60104
18 - 26/hr
About the Practice
N/A Team Members
Software Software
Office Tour & Photos
Job Description
Job Summary
We are looking for a friendly, organized, and upbeat Admin Team Member to join our growing orthodontic practice. As the first face patients see when they walk through our doors, you will play a vital role in making them feel welcome and excited about their journey to a confident smile. This position is key to the smooth operation of our office, and you'll be part of a fun, supportive team that is passionate about changing lives — one smile at a time!
Responsibilities
Greet and assist patients and visitors with warmth and enthusiasm
Answer phone calls, manage inquiries, and direct calls to the appropriate team member
Schedule appointments and manage the patient schedule efficiently
Keep the front desk and reception area organized, stocked, and welcoming
Handle administrative tasks such as filing, data entry, and preparing documents
Assist with payment processing (we’ll teach you if you’re new!)
Provide excellent customer service by addressing patient needs or directing them to the right person
Feels comfortable presenting financial arrangements with patients
Ability to multi-task
Proofread documents and communications for accuracy
Pitch in with general office management tasks to keep everything running smoothly
Learn and adapt quickly as we continue to grow and evolve as a startup
Skills
Prior experience as a receptionist (medical, dental, or orthodontic) is a plus, but not required
**Prior experience with insurance verification, billing, submitting claims, follow ups, etc is a plus**
Strong computer skills
Excellent phone etiquette and strong verbal and written communication skills
Bilingual candidates (especially English/Spanish) are highly encouraged to apply
Organized, detail-oriented, and able to handle multiple tasks with ease
A positive attitude, a team spirit, and a genuine love for helping people
Ability to thrive in a fast-paced, fun, and startup-style environment
Why You'll Love Working Here
You'll be part of an office with a big heart — where creativity, ideas, and input are welcomed and valued
Our team is fun, friendly, and genuinely passionate about what we do
You’ll help bring smiles and confidence to patients every single day
Opportunity for growth as the office expands
Office perks, upbeat environment, and the satisfaction of knowing you’re part of something special
Pay: $18.00 - $26.00 per hour
Benefits:
Employee discount
On-the-job training
Paid time off
Paid training
Ability to Commute:
Bellwood, IL 60104 (Required)
Ability to Relocate:
Bellwood, IL 60104: Relocate before starting work (Required)
Work Location: In person
We are looking for a friendly, organized, and upbeat Admin Team Member to join our growing orthodontic practice. As the first face patients see when they walk through our doors, you will play a vital role in making them feel welcome and excited about their journey to a confident smile. This position is key to the smooth operation of our office, and you'll be part of a fun, supportive team that is passionate about changing lives — one smile at a time!
Responsibilities
Greet and assist patients and visitors with warmth and enthusiasm
Answer phone calls, manage inquiries, and direct calls to the appropriate team member
Schedule appointments and manage the patient schedule efficiently
Keep the front desk and reception area organized, stocked, and welcoming
Handle administrative tasks such as filing, data entry, and preparing documents
Assist with payment processing (we’ll teach you if you’re new!)
Provide excellent customer service by addressing patient needs or directing them to the right person
Feels comfortable presenting financial arrangements with patients
Ability to multi-task
Proofread documents and communications for accuracy
Pitch in with general office management tasks to keep everything running smoothly
Learn and adapt quickly as we continue to grow and evolve as a startup
Skills
Prior experience as a receptionist (medical, dental, or orthodontic) is a plus, but not required
**Prior experience with insurance verification, billing, submitting claims, follow ups, etc is a plus**
Strong computer skills
Excellent phone etiquette and strong verbal and written communication skills
Bilingual candidates (especially English/Spanish) are highly encouraged to apply
Organized, detail-oriented, and able to handle multiple tasks with ease
A positive attitude, a team spirit, and a genuine love for helping people
Ability to thrive in a fast-paced, fun, and startup-style environment
Why You'll Love Working Here
You'll be part of an office with a big heart — where creativity, ideas, and input are welcomed and valued
Our team is fun, friendly, and genuinely passionate about what we do
You’ll help bring smiles and confidence to patients every single day
Opportunity for growth as the office expands
Office perks, upbeat environment, and the satisfaction of knowing you’re part of something special
Pay: $18.00 - $26.00 per hour
Benefits:
Employee discount
On-the-job training
Paid time off
Paid training
Ability to Commute:
Bellwood, IL 60104 (Required)
Ability to Relocate:
Bellwood, IL 60104: Relocate before starting work (Required)
Work Location: In person
Requirements
• Editing
• English
• Attention to detail
• Interpersonal skills
• Writing skills
• English
• Attention to detail
• Interpersonal skills
• Writing skills
About VaSu Smiles
VaSu Smiles is an orthodontic practice in Bellwood, Illinois focused on making braces accessible and affordable through transparent flat-fee pricing and flexible insurance acceptance. The practice emphasizes a fun, upbeat, family-friendly experience, with lively music and a welcoming team dedicated to helping patients achieve confident smiles.