full-time 16 days ago
Front Desk Admin
James Warren Dental
Millbrae, CA 94030
24 - 30/hr
About the Practice
N/A Team Members
Dentrix Software
Office Tour & Photos
Job Description
Front Office Coordinator / Dental Receptionist
James Warren Dental – Millbrae, CA
About Our Office
We’re a modern, patient-focused dental practice in downtown Millbrae, located on a lively neighborhood street next to a popular local produce market with steady foot traffic throughout the day.
Our space is bright and welcoming, with skylights, ceiling fans, and a large storefront window that brings in natural light. We keep the energy upbeat with music throughout the day—and even have outdoor speakers that bring a bit of that energy out to the sidewalk.
We are a one-doctor, two-hygienist practice with five operatories, equipped with digital scanners, CBCT, and laser dentistry. Our team values positive energy, open communication, continuous learning, and creating a consistently great patient experience.
About the Role
We’re looking for a Front Office Coordinator to support daily operations and help create a smooth, welcoming experience for patients from check-in through checkout. This role is ideal for someone who enjoys a flexible, floater-style position supporting both front and back office operations.
Responsibilities
Manage patient check-in, intake, and communication
Maintain a productive schedule and coordinate treatment and recall
Handle financial interactions and post payments in Dentrix
Support insurance processes, including verification and claim follow-up
Conduct patient outreach using Weave (confirmations, unscheduled treatment, recall)
Assist with basic back-office tasks as needed to support clinical flow
Qualifications
Dental front office experience required
Experience with Dentrix preferred
Experience using Weave preferred
Dental assisting experience preferred
Strong organizational and multitasking skills
Comfortable discussing financials with patients
Who You Are
Friendly, reliable, and patient-focused
Organized, detail-oriented, and accountable
A strong communicator who works well with both patients and team members
Adaptable and willing to step in wherever needed
Schedule
Part-Time or Full-Time
Monday–Thursday, 7:45 AM – 4:45 PM
Potential expansion to Fridays
Compensation
$24–$30 per hour, depending on experience
James Warren Dental – Millbrae, CA
About Our Office
We’re a modern, patient-focused dental practice in downtown Millbrae, located on a lively neighborhood street next to a popular local produce market with steady foot traffic throughout the day.
Our space is bright and welcoming, with skylights, ceiling fans, and a large storefront window that brings in natural light. We keep the energy upbeat with music throughout the day—and even have outdoor speakers that bring a bit of that energy out to the sidewalk.
We are a one-doctor, two-hygienist practice with five operatories, equipped with digital scanners, CBCT, and laser dentistry. Our team values positive energy, open communication, continuous learning, and creating a consistently great patient experience.
About the Role
We’re looking for a Front Office Coordinator to support daily operations and help create a smooth, welcoming experience for patients from check-in through checkout. This role is ideal for someone who enjoys a flexible, floater-style position supporting both front and back office operations.
Responsibilities
Manage patient check-in, intake, and communication
Maintain a productive schedule and coordinate treatment and recall
Handle financial interactions and post payments in Dentrix
Support insurance processes, including verification and claim follow-up
Conduct patient outreach using Weave (confirmations, unscheduled treatment, recall)
Assist with basic back-office tasks as needed to support clinical flow
Qualifications
Dental front office experience required
Experience with Dentrix preferred
Experience using Weave preferred
Dental assisting experience preferred
Strong organizational and multitasking skills
Comfortable discussing financials with patients
Who You Are
Friendly, reliable, and patient-focused
Organized, detail-oriented, and accountable
A strong communicator who works well with both patients and team members
Adaptable and willing to step in wherever needed
Schedule
Part-Time or Full-Time
Monday–Thursday, 7:45 AM – 4:45 PM
Potential expansion to Fridays
Compensation
$24–$30 per hour, depending on experience
About James Warren Dental
James Warren Dental, led by Dr. James Warren, provides comprehensive dental services in Millbrae. With a focus on preventive care, restorative dentistry, dental implants, Invisalign, and oral surgery, Dr. Warren and his team strive to offer transparent and comfortable experiences for all patients.