Front Desk Receptionist

Overview
Join our dynamic team as a Front Desk Receptionist, where you'll be the welcoming face and organizational hub of our office environment. This energetic role is vital in creating a positive first impression for visitors and clients while ensuring smooth administrative operations. Your proactive attitude and excellent communication skills will help foster a professional, efficient, and friendly atmosphere that supports our company's success. Whether managing multi-line phone systems, coordinating appointments, or handling clerical tasks, you’ll play a key role in maintaining seamless office functionality.

Duties
Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
Manage multi-line phone systems with professionalism, directing calls accurately and courteously
Schedule appointments, meetings, and calendar management for staff and executives
Handle incoming correspondence, emails, and inquiries with clarity and efficiency
Maintain organized filing systems, data entry records, and ensure accurate document proofreading
Support office management tasks such as ordering supplies, managing office equipment, and overseeing general administrative duties
Assist with bookkeeping activities using QuickBooks or similar accounting software when needed
Provide exceptional customer support by addressing inquiries promptly and professionally
Utilize computer skills across Microsoft Office Suite, Google Workspace, and other relevant tools to streamline daily operations
Uphold phone etiquette standards to ensure positive interactions with clients and visitors
Experience
Proven office experience or clerical background with a focus on front desk responsibilities
Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
Excellent communication skills in both English and bilingual settings (preferred)
Familiarity with multi-line phone systems, data entry, filing, and basic bookkeeping practices
Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and general computer literacy
Previous experience in customer service or customer support roles emphasizing professionalism and patience
Knowledge of medical or dental receptionist duties is a plus but not required
Personal assistant or office management experience is advantageous for handling calendar management and administrative support tasks
Join us to be the friendly face that keeps our office running smoothly! We’re dedicated to creating an inclusive environment where your organizational talents shine while supporting the overall success of our team. This paid position offers an exciting opportunity to develop your administrative skills in a vibrant workplace.

Pay: $14.00 - $18.00 per hour
Benefits:
Employee discount
Paid time off
Experience:
Optometry office : 1 year (Required)
Work Location: In person