Front Desk Receptionist

Overview
We are seeking a bilingual, energetic and professional Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations with enthusiasm, ensuring a smooth flow of daily activities, and providing exceptional support to visitors, clients, and team members. The ideal candidate will demonstrate excellent organizational skills, a friendly demeanor, and the ability to handle multiple tasks efficiently. This paid position offers an exciting opportunity to be the first point of contact in a dynamic environment where your positive attitude and proactive approach will make a lasting impression.

Responsibilities
Greet visitors and patients warmly, ensuring they feel welcomed and attended to promptly
Manage multi-line phone systems with professionalism, directing calls accurately and courteously
Handle appointment scheduling, calendar management, and coordinate meetings for staff as needed
Perform clerical duties such as data entry, filing, proofreading, and maintaining organized records
Operate office equipment including computers, printers, and fax machines using Microsoft Office and Google Workspace tools
Support office management tasks such as supply inventory checks, basic bookkeeping with QuickBooks, and document preparation
Provide excellent customer service by addressing inquiries efficiently and supporting overall office operations with professionalism
Skills
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Experience with multi-line phone systems and phone etiquette to handle calls confidently
Bilingual abilities are highly desirable to assist diverse clientele effectively
Excellent organizational skills with keen attention to detail in data entry, filing, and proofreading tasks
Prior office or administrative experience, including clerical duties like calendar management and time management skills
Knowledge of office management practices combined with customer support expertise to ensure smooth daily operations
Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows such as appointment scheduling or medical record handling
Work Schedule
Monday: 8:00 AM–12:00 PM and 2:00 PM–6:00 PM
Tuesday: 2:00 PM–6:00 PM
Wednesday: 8:00 AM–12:00 PM and 2:00 PM–6:00 PM
Thursday: 2:00 PM–6:00 PM
Friday: 8:00 AM–1:00 PM
Saturday: 8:00 AM–12:00 PM
Sunday: Closed
Join us in creating a welcoming environment where your organizational talents and positive energy help keep our office running seamlessly. This role is perfect for someone eager to develop their administrative skills while making a meaningful impact through exceptional customer service.

Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
Employee discount
Paid time off
Professional development assistance
Referral program
Relocation assistance
Work Location: In person