Front Office Receptionist

Overview
We are seeking an energetic and highly organized Front Office Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your enthusiasm and professionalism will set the tone for visitors and team members alike, creating a positive first impression that reflects our commitment to excellence. This paid position offers an exciting opportunity to develop your office management skills while supporting a dynamic team.

Duties
Greet visitors warmly and direct them appropriately, ensuring a positive experience from the moment they arrive
Manage multi-line phone systems with professionalism, answering inquiries and routing calls efficiently using proper phone etiquette
Maintain a tidy and organized front desk area, including filing, data entry, and document proofreading to support administrative functions
Handle appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools
Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office equipment
Assist with clerical duties including typing correspondence, managing incoming/outgoing mail, and supporting customer support efforts
Provide bilingual support as needed to serve diverse clients and visitors effectively
Qualifications
Proven experience in office management or as a receptionist, preferably in medical or dental settings with familiarity as a medical or dental receptionist
Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
Demonstrated customer service skills with a friendly demeanor and professional phone etiquette
Ability to handle multi-line phone systems confidently and communicate clearly in bilingual settings (English/Spanish or other languages) a plus but not required
Clerical experience including filing, proofreading, and document management required
Personal assistant or administrative support experience is a plus
Strong time management skills with the ability to prioritize tasks effectively
Dentrix Ascend a plus but not required
Join us in creating a welcoming environment where professionalism meets warmth! This role is perfect for someone eager to grow their office skills while making a meaningful impact through excellent customer service. We value energetic individuals who thrive on organization, communication, and teamwork—ready to contribute positively every day!

Pay: $18.00 - $28.00 per hour
Benefits:
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Paid time off
Vision insurance
Work Location: In person