Medical Aesthetics Receptionist & Client Care Coordinator

Medical Aesthetics Receptionist & Client Care Coordinator (Part-Time)
Location: Thornhill, ON
Lumea X Medical Aesthetics Clinic is seeking a professional, personable, and highly organized Medical Aesthetics Receptionist & Client Care Coordinator to join our growing team.

This role is essential in creating an exceptional client experience, supporting daily clinic operations, and helping maintain the high standard of care our clients expect.

Schedule
Part-time position
Approximately 25 hours per week
3 days per week in clinic (approximately 7 hours per day)
Additional 3–5 hours per week working remotely to assist with appointment management and client communication
Opportunity for growth as the clinic expands
Responsibilities
Greet clients warmly and professionally, creating a welcoming environment
Schedule, confirm, and manage appointments efficiently
Answer phone calls, text messages, emails, and client inquiries professionally
Follow up with existing, previous, and prospective clients
Maintain accurate client records and documentation
Assist with intake forms, consent forms, and administrative paperwork
Process payments and maintain accurate billing records
Coordinate appointment scheduling and client communications to support smooth clinic operations
Take high-quality before-and-after photos and videos of treatments
Assist with organizing treatment rooms and maintaining a clean, professional clinic environment
Monitor clinic supplies and administrative inventory
Support the clinic owner with day-to-day administrative tasks
Maintain strict confidentiality when handling client information
Qualifications
Fluency in both English and Persian (Farsi) is required
Excellent communication and customer service skills
Strong organizational skills and attention to detail
Friendly, professional, and confident personality
Comfortable using computers, scheduling software, social media, and messaging platforms
Ability to multitask and work efficiently in a fast-paced environment
Self-motivated with strong problem-solving skills
Previous experience in a medical, dental, wellness, spa, or aesthetics setting is an asset but not required
Compensation
$18–$22 per hour, based on experience
Performance review after probation period
Opportunity for advancement as the clinic grows
If you are passionate about client care, enjoy working with people, and would like to grow with a modern medical aesthetics clinic, we would love to hear from you.

Please submit your resume along with a brief introduction about yourself and your relevant experience.

Pay: $18.00-$22.00 per hour
Benefits:
On-site parking
Work Location: Hybrid remote in Thornhill, ON L3T 2C4