Medical Front Desk Receptionist

Job Summary

***PRIOR EXPERIENCE TO THE MEDICAL FIELD****
Or can learn quickly as this is a FAST PACED ROLE!

We are seeking an energetic and detail-oriented Front Desk Administrative Assistant to be the welcoming face of our organization and support our daily operations. In this role, you will manage front desk activities, handle multi-line phone systems, provide exceptional customer service, and assist with a variety of administrative tasks. Your proactive approach and organizational skills will ensure smooth office functioning, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team environment.

Responsibilities
Greet visitors professionally and assist with check-in procedures, ensuring a warm and welcoming atmosphere
Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel
Manage appointment scheduling and calendar coordination using digital tools such as Google Workspace or Microsoft Office
Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity
Support office management tasks including supply inventory, mail handling, and maintaining cleanliness of common areas
Provide customer support by addressing inquiries via phone or email with excellent phone etiquette and professionalism
Assist with bookkeeping activities using QuickBooks or similar accounting software to support basic financial recordkeeping
Skills
Proven experience in office administration or clerical roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Excellent computer literacy with the ability to learn new software quickly
Bilingual abilities are highly desirable to serve diverse client needs effectively
Strong communication skills, including professional phone etiquette and customer service orientation
Experience with front desk operations, multi-line phone systems, and data entry tasks
Knowledge of medical or dental receptionist duties is a plus, along with personal assistant or calendar management experience
Ability to handle multiple priorities efficiently through effective time management and organizational skills
Attention to detail in proofreading documents and maintaining accurate records
Familiarity with bookkeeping processes using QuickBooks or similar tools is advantageous
Join us in creating a vibrant office environment where your proactive attitude makes a real difference! This role offers valuable experience in office management while supporting a collaborative team dedicated to excellence.

Pay: $16.00 - $18.00 per hour
Work Location: In person