full-time 1 day ago
Medical Receptionist
Siloam Health
820 Gale Lane, Nashville, TN 37204
16.50 - 18.50/hr
About the Practice
N/A Team Members
Software Software
Office Tour & Photos
Job Description
Employment status: Full-Time, Hourly, Non-exempt
Hours per week: 40
Reports to: Patient Relations Manager
Location: Nashville, TN
Our Mission
Siloam Health’s mission is to share the love of Christ by serving those in need through health care. Our patients come from more than 80 countries and speak over 50 languages. Siloam’s approach to medical care provides a unique, interdisciplinary model of whole-person health care that addresses the physical, social, emotional, and spiritual determinants of health. Our staff is anchored by a multicultural primary care team that serves alongside roughly 300 volunteer interpreters, doctors, nurses, and other licensed medical specialists each year to provide comprehensive health care to Nashville’s most vulnerable.
What We Offer
Siloam Health is committed to caring for staff in the same excellent manner as we care for patients by providing the following benefits to our full-time staff:
100% Employer paid medical and dental insurance
100% Employer paid life and disability
Simple IRA with employer match up to 3%
HSA with up to $1,300 match by employer or FSA
Low-cost vision insurance
3 weeks of PTO in the first year
10 Paid Holidays
Limited weekends
Consistent schedule
Diverse team and patient population
Mission leave
Extended Illness Benefit
What You'll Do
The primary objective of the Medical Receptionist is to serve as the primary point of contact for patients in a welcoming and efficient manner. The receptionist also acts as a focal point of communication between patients, clinicians, the nursing team, other clinic staff, and community partners. A vital component of this position requires maintaining a strong patient focus while managing the multiple demands of the patient relations team and collaborating with other staff and volunteers in the clinic.
Greet, assist, and direct patients and visitors appropriately in a warm and professional manner
Receive patients at check-in to confirm appointment details, update account information in the EHR and request necessary documentation
Assist in new patient registration by obtaining all necessary demographic and insurance-related information for the Patient Engagement Coordinator
Serve as the primary point of contact for patient scheduling
Manage incoming calls including taking messages and referring calls to triage and others as required
Check out patients at the conclusion of their appointment by scheduling any necessary follow-up appointment(s) and collecting payment
Responsible for updating patient “no show” data in the EHR
Scan medical records and patient information forms into the EHR
Manage patient records and other pertinent correspondence to ensure proper storage and access for staff
Adhere to strict HIPAA compliance with all patient health information (PHI), following best practices in keeping PHI private and secure
Ensure that patients update all necessary documentation within the established timeframe
Assist the Patient Engagement Coordinator with patient orientations as needed
Acquire up-to-date proof of income (POI) from patients and educate them on Siloam’s POI policies
Balance the cash drawer at assigned times each day
Work with the Patient Engagement Coordinator to encourage patient compliance with all administrative policies
Work with the Volunteer Coordinator, Refugee Clinic Coordinator, Social Worker, Patient Assistance Coordinator, and Referral Coordinator to ensure patient intake, scheduling, and billing processes are correct
Manage assigned tasks and patient cases in the EHR to completion and communicate with clinical staff when necessary
Maintain a clean and operational workspace at the front desk and in the patient waiting area, and communicate with the Patient Relations Manager if any troubleshooting is needed
Other Duties
Flexibility to work at multiple clinic locations as needed
Pursue personal development of skills and knowledge necessary for the effective performance of the role
Assist with volunteer orientation as necessary by training volunteers in front desk duties and screening new patient applicants
Participate in on-going quality improvement (QI) activities within the roles defined above
Other duties as assigned by the Patient Relations Manager and/or Practice Manager
Who We Are Looking For
We value having an experienced team to provide whole-person care for are patients. We are looking for someone who:
Education and Experience
High school diploma, GED, or other relevant degree preferred
Two years of front desk experience in a medical office preferred
Qualifications
Passionate about Christian ministry to the underserved and in full agreement with Siloam’s mission and core values
Willingness to serve persons with limited access to healthcare and who are from different cultures and faith beliefs
English proficiency, spoken and written, is required
Computer literacy and familiarity with MS Office products as well as electronic health records preferred
Adherence to OSHA and confidentiality requirements
Ability to work well in a team setting
Familiarity with medical terminology is preferred
Bilingual preferred (English/Spanish or English/Arabic)
Hours per week: 40
Reports to: Patient Relations Manager
Location: Nashville, TN
Our Mission
Siloam Health’s mission is to share the love of Christ by serving those in need through health care. Our patients come from more than 80 countries and speak over 50 languages. Siloam’s approach to medical care provides a unique, interdisciplinary model of whole-person health care that addresses the physical, social, emotional, and spiritual determinants of health. Our staff is anchored by a multicultural primary care team that serves alongside roughly 300 volunteer interpreters, doctors, nurses, and other licensed medical specialists each year to provide comprehensive health care to Nashville’s most vulnerable.
What We Offer
Siloam Health is committed to caring for staff in the same excellent manner as we care for patients by providing the following benefits to our full-time staff:
100% Employer paid medical and dental insurance
100% Employer paid life and disability
Simple IRA with employer match up to 3%
HSA with up to $1,300 match by employer or FSA
Low-cost vision insurance
3 weeks of PTO in the first year
10 Paid Holidays
Limited weekends
Consistent schedule
Diverse team and patient population
Mission leave
Extended Illness Benefit
What You'll Do
The primary objective of the Medical Receptionist is to serve as the primary point of contact for patients in a welcoming and efficient manner. The receptionist also acts as a focal point of communication between patients, clinicians, the nursing team, other clinic staff, and community partners. A vital component of this position requires maintaining a strong patient focus while managing the multiple demands of the patient relations team and collaborating with other staff and volunteers in the clinic.
Greet, assist, and direct patients and visitors appropriately in a warm and professional manner
Receive patients at check-in to confirm appointment details, update account information in the EHR and request necessary documentation
Assist in new patient registration by obtaining all necessary demographic and insurance-related information for the Patient Engagement Coordinator
Serve as the primary point of contact for patient scheduling
Manage incoming calls including taking messages and referring calls to triage and others as required
Check out patients at the conclusion of their appointment by scheduling any necessary follow-up appointment(s) and collecting payment
Responsible for updating patient “no show” data in the EHR
Scan medical records and patient information forms into the EHR
Manage patient records and other pertinent correspondence to ensure proper storage and access for staff
Adhere to strict HIPAA compliance with all patient health information (PHI), following best practices in keeping PHI private and secure
Ensure that patients update all necessary documentation within the established timeframe
Assist the Patient Engagement Coordinator with patient orientations as needed
Acquire up-to-date proof of income (POI) from patients and educate them on Siloam’s POI policies
Balance the cash drawer at assigned times each day
Work with the Patient Engagement Coordinator to encourage patient compliance with all administrative policies
Work with the Volunteer Coordinator, Refugee Clinic Coordinator, Social Worker, Patient Assistance Coordinator, and Referral Coordinator to ensure patient intake, scheduling, and billing processes are correct
Manage assigned tasks and patient cases in the EHR to completion and communicate with clinical staff when necessary
Maintain a clean and operational workspace at the front desk and in the patient waiting area, and communicate with the Patient Relations Manager if any troubleshooting is needed
Other Duties
Flexibility to work at multiple clinic locations as needed
Pursue personal development of skills and knowledge necessary for the effective performance of the role
Assist with volunteer orientation as necessary by training volunteers in front desk duties and screening new patient applicants
Participate in on-going quality improvement (QI) activities within the roles defined above
Other duties as assigned by the Patient Relations Manager and/or Practice Manager
Who We Are Looking For
We value having an experienced team to provide whole-person care for are patients. We are looking for someone who:
Education and Experience
High school diploma, GED, or other relevant degree preferred
Two years of front desk experience in a medical office preferred
Qualifications
Passionate about Christian ministry to the underserved and in full agreement with Siloam’s mission and core values
Willingness to serve persons with limited access to healthcare and who are from different cultures and faith beliefs
English proficiency, spoken and written, is required
Computer literacy and familiarity with MS Office products as well as electronic health records preferred
Adherence to OSHA and confidentiality requirements
Ability to work well in a team setting
Familiarity with medical terminology is preferred
Bilingual preferred (English/Spanish or English/Arabic)
About Siloam Health
Siloam Health is a faith-based nonprofit health care organization serving uninsured and underserved residents of Nashville. Guided by its mission to share the love of Christ through health care, the organization provides culturally sensitive, whole-person care to immigrants, refugees, and patients representing more than 80 countries. Its work also extends beyond clinic walls through community health outreach and student education initiatives.