full-time 1 month ago
MedSpa Front Desk Reception (Part-Time, On-Site)
Skin Solutions New York
Queens, NY 11354
24 - 32/hr
About the Practice
N/A Team Members
Dentrix Software
Office Tour & Photos
Job Description
Job Overview
MedSpa Front Desk Receptionist
We are recruiting for a Front Desk Receptionist to join our vibrant MedSpa team! In this role, you'll be the first face our clients encounter — setting the tone for their entire visit with warmth, professionalism, and polish. You'll contribute to our fast-moving office with exceptional organizational and communication skills, helping ensure every client interaction reflects the highest standards of our brand.
This is a part-time position, ideally 1–2 days per week between Monday and Saturday, with some flexibility around scheduling. There is potential for additional days for the right candidate as our needs grow.
Familiarity with a MedSpa, dental office, or similar medical/aesthetic setting will make you a standout candidate!
What You'll Do — Key Responsibilities
Client Check-In/Check-Out: Greet clients warmly upon arrival and manage a smooth, efficient check-in and check-out process.
Phone & Email Management: Answer and route incoming calls, respond to emails, and schedule/confirm appointments with excellent communication skills across all channels.
Scheduling & Calendar Management: Coordinate the daily schedule across multiple providers and treatment rooms, balancing bookings, walk-ins, and last-minute changes.
Payment Processing: Process payments accurately, handle billing questions, and maintain organized, up-to-date financial records.
Patient Charts & Records: Maintain accurate and confidential patient charts and intake forms, ensuring all documentation is complete and compliant with privacy standards.
Multitasking in a Fast-Paced Environment: Juggle front-desk duties, support clinical staff, and problem-solve on the fly, all while keeping the front office running smoothly.
Client Experience: Maintain a clean, welcoming, and organized reception area that reflects a leading wellness and beauty brand.
Team Support: Communicate effectively with providers and support staff throughout the day to keep operations coordinated and clients informed.
What We Are Looking For
Experience: Prior experience in professional office reception, administrative support, or customer service preferred. Experience in a MedSpa, dental office, or other medical/aesthetic setting is a major plus.
Communication Skills: Excellent verbal and written communication, with the ability to interact comfortably and professionally with clients, providers, and team members.
Organization & Attention to Detail: Strong multitasking abilities and high attention to detail, particularly when processing payments and maintaining patient charts.
Professional Presentation: Polished appearance and demeanor aligned with a leading wellness and beauty brand.
Composure Under Pressure: Punctuality, strong time management, and the ability to stay composed and solutions-oriented in a fast-paced environment.
Tech Comfort: Comfortable learning scheduling and payment software; experience with medical, dental, or MedSpa-specific practice management systems is a plus.
Team Player: Able to work effectively both independently and as part of a team, with a proactive, can-do attitude.
Schedule
Part-time, 1–2 days per week, Monday through Saturday, with some flexibility to accommodate both your availability and business needs. Potential for additional days over time.
How to Apply
Submit your resume along with a cover letter telling us why you'd make a great fit for this role!
Pay: $24.00 - $32.00 per hour
Benefits:
Dental insurance
Employee discount
Health insurance
Paid time off
Professional development assistance
Retirement plan
Application Question(s):
IMPORTANT : To be considered for this role, please submit a Cover Letter. Tell us about yourself, and why us? Why this role?
Do you speak a Second Language, other than the required English? If yes, please note which language, and your level : Beginner, Intermediate, Fluent.
This is a Part-Time role to start. 1-2 Days, Mon-Sat.
Experience:
Microsoft Office (Word, Excel, PowerPoint): 1 year (Required)
Office Front Desk or Reception: 1 year (Required)
MedSpa Front-Desk: 1 year (Preferred)
Ability to Commute:
Queens, NY 11354 (Required)
Work Location: In person
MedSpa Front Desk Receptionist
We are recruiting for a Front Desk Receptionist to join our vibrant MedSpa team! In this role, you'll be the first face our clients encounter — setting the tone for their entire visit with warmth, professionalism, and polish. You'll contribute to our fast-moving office with exceptional organizational and communication skills, helping ensure every client interaction reflects the highest standards of our brand.
This is a part-time position, ideally 1–2 days per week between Monday and Saturday, with some flexibility around scheduling. There is potential for additional days for the right candidate as our needs grow.
Familiarity with a MedSpa, dental office, or similar medical/aesthetic setting will make you a standout candidate!
What You'll Do — Key Responsibilities
Client Check-In/Check-Out: Greet clients warmly upon arrival and manage a smooth, efficient check-in and check-out process.
Phone & Email Management: Answer and route incoming calls, respond to emails, and schedule/confirm appointments with excellent communication skills across all channels.
Scheduling & Calendar Management: Coordinate the daily schedule across multiple providers and treatment rooms, balancing bookings, walk-ins, and last-minute changes.
Payment Processing: Process payments accurately, handle billing questions, and maintain organized, up-to-date financial records.
Patient Charts & Records: Maintain accurate and confidential patient charts and intake forms, ensuring all documentation is complete and compliant with privacy standards.
Multitasking in a Fast-Paced Environment: Juggle front-desk duties, support clinical staff, and problem-solve on the fly, all while keeping the front office running smoothly.
Client Experience: Maintain a clean, welcoming, and organized reception area that reflects a leading wellness and beauty brand.
Team Support: Communicate effectively with providers and support staff throughout the day to keep operations coordinated and clients informed.
What We Are Looking For
Experience: Prior experience in professional office reception, administrative support, or customer service preferred. Experience in a MedSpa, dental office, or other medical/aesthetic setting is a major plus.
Communication Skills: Excellent verbal and written communication, with the ability to interact comfortably and professionally with clients, providers, and team members.
Organization & Attention to Detail: Strong multitasking abilities and high attention to detail, particularly when processing payments and maintaining patient charts.
Professional Presentation: Polished appearance and demeanor aligned with a leading wellness and beauty brand.
Composure Under Pressure: Punctuality, strong time management, and the ability to stay composed and solutions-oriented in a fast-paced environment.
Tech Comfort: Comfortable learning scheduling and payment software; experience with medical, dental, or MedSpa-specific practice management systems is a plus.
Team Player: Able to work effectively both independently and as part of a team, with a proactive, can-do attitude.
Schedule
Part-time, 1–2 days per week, Monday through Saturday, with some flexibility to accommodate both your availability and business needs. Potential for additional days over time.
How to Apply
Submit your resume along with a cover letter telling us why you'd make a great fit for this role!
Pay: $24.00 - $32.00 per hour
Benefits:
Dental insurance
Employee discount
Health insurance
Paid time off
Professional development assistance
Retirement plan
Application Question(s):
IMPORTANT : To be considered for this role, please submit a Cover Letter. Tell us about yourself, and why us? Why this role?
Do you speak a Second Language, other than the required English? If yes, please note which language, and your level : Beginner, Intermediate, Fluent.
This is a Part-Time role to start. 1-2 Days, Mon-Sat.
Experience:
Microsoft Office (Word, Excel, PowerPoint): 1 year (Required)
Office Front Desk or Reception: 1 year (Required)
MedSpa Front-Desk: 1 year (Preferred)
Ability to Commute:
Queens, NY 11354 (Required)
Work Location: In person
Requirements
• Administrative experience
• Time management
• Attention to detail
• Interpersonal skills
• Administrative experience (1–2 years)
• Med spa experience
• Skincare
• Computer skills
• Time management
• Attention to detail
• Interpersonal skills
• Administrative experience (1–2 years)
• Med spa experience
• Skincare
• Computer skills
About Skin Solutions New York
Skin Solutions New York offers a range of skincare solutions from facials to laser treatments, all aimed at enhancing skin health and appearance. With a focus on personalized skincare analysis and non-invasive treatments, they provide services for acne, aging, and various skin concerns.
Position Closed
This job is no longer accepting applications.