full-time 1 month ago
Office Administrative Assistant
Anonymous Office
2618 Hopewell Place NE, Calgary, AB T1Y 7J7
17–20/hr
About the Practice
6 Team Members
Dentrix Software
Job Description
Job Summary
We are seeking a dynamic and organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks are handled efficiently and professionally. Your energy and attention to detail will help create a smooth workflow, support our team, and enhance the overall office environment. This position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for providing exceptional customer support. Whether managing clerical duties or assisting with bookkeeping, your contributions will be instrumental in maintaining a productive and welcoming workplace.
Responsibilities
Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software tools
Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents
Provide exceptional customer service by addressing inquiries promptly and courteously via phone or in person
Assist with basic bookkeeping functions using QuickBooks and handle invoicing, billing, and record reconciliation
Support medical or dental office activities by managing appointment scheduling, patient records, and insurance documentation (if applicable)
Proofread correspondence, reports, and other documents to ensure clarity and accuracy while adhering to organizational standards
Qualifications
Proven clerical experience with strong office skills including filing, data entry, and document proofreading
Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills necessary for efficient task management
Experience working at a front desk or handling multi-line phone systems with excellent phone etiquette
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Previous customer service experience with a friendly demeanor and problem-solving mindset
Knowledge of medical or dental office procedures is a plus but not required; relevant experience such as dental receptionist or medical office experience is highly valued
Ability to type quickly while maintaining accuracy; attention to detail is essential for proofreading and recordkeeping
Basic bookkeeping skills including familiarity with bookkeeping software like QuickBooks are preferred
Join us in creating an efficient, welcoming office environment where your organizational talents and proactive attitude can shine! We value energetic professionals dedicated to supporting our team’s success through excellent administrative service.
Pay: $17.00-$20.00 per hour
Work Location: In person
We are seeking a dynamic and organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks are handled efficiently and professionally. Your energy and attention to detail will help create a smooth workflow, support our team, and enhance the overall office environment. This position offers an exciting opportunity for someone with strong organizational skills, excellent communication abilities, and a passion for providing exceptional customer support. Whether managing clerical duties or assisting with bookkeeping, your contributions will be instrumental in maintaining a productive and welcoming workplace.
Responsibilities
Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other relevant software tools
Maintain organized filing systems—both physical and digital—to ensure quick retrieval of documents
Provide exceptional customer service by addressing inquiries promptly and courteously via phone or in person
Assist with basic bookkeeping functions using QuickBooks and handle invoicing, billing, and record reconciliation
Support medical or dental office activities by managing appointment scheduling, patient records, and insurance documentation (if applicable)
Proofread correspondence, reports, and other documents to ensure clarity and accuracy while adhering to organizational standards
Qualifications
Proven clerical experience with strong office skills including filing, data entry, and document proofreading
Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills necessary for efficient task management
Experience working at a front desk or handling multi-line phone systems with excellent phone etiquette
Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
Previous customer service experience with a friendly demeanor and problem-solving mindset
Knowledge of medical or dental office procedures is a plus but not required; relevant experience such as dental receptionist or medical office experience is highly valued
Ability to type quickly while maintaining accuracy; attention to detail is essential for proofreading and recordkeeping
Basic bookkeeping skills including familiarity with bookkeeping software like QuickBooks are preferred
Join us in creating an efficient, welcoming office environment where your organizational talents and proactive attitude can shine! We value energetic professionals dedicated to supporting our team’s success through excellent administrative service.
Pay: $17.00-$20.00 per hour
Work Location: In person
Requirements
• Organizational skills
• Phone etiquette
• Microsoft Word
• Google Suite
• Microsoft Outlook
• Phone etiquette
• Microsoft Word
• Google Suite
• Microsoft Outlook
Position Closed
This job is no longer accepting applications.