Office Administrator
KYT Dental Services
About the Practice
Job Description
KYT Dental Services is looking for a reliable, friendly, and organized Office Administrator to join our dental office in Fountain Valley, CA.
This is a front office position focused on patient communication, scheduling, forms, insurance information, follow-up tasks, and daily office organization. You do not need to already know everything about dental front office, dental billing, insurance claims, or treatment coordination. We have internal systems, written workflows, and training tools that help guide the process.
The most important qualities we are looking for are reliability, coachability, attention to detail, good communication, computer comfort, and willingness to follow office systems.
This role is a good fit for someone who wants to grow in a healthcare office environment and become more valuable over time.
Main Responsibilities
Greet patients warmly and professionally.
Answer phone calls and help patients with basic questions.
Schedule new patient visits, follow-up visits, treatment visits, and recall appointments.
Confirm appointments and help keep the schedule organized.
Collect and update patient information, forms, insurance details, and contact information.
Send intake forms, reminders, and follow-up messages.
Use internal office systems to track patient tasks, pending forms, unscheduled treatment, and follow-up items.
Help verify dental insurance information with training.
Help organize patient communication and office notes.
Assist with scanning, filing, emails, document organization, and other administrative tasks.
Communicate clearly with the doctor, front office lead, and clinical team.
Follow checklists, written instructions, and daily assignments.
Ask for help when unsure instead of guessing.
Help maintain a clean, calm, and professional front office environment.
Training and Support
We are willing to train the right person.
Our office uses internal systems and software tools to help organize the front office workflow. You will be trained on how to use these systems for scheduling, patient follow-up, forms, insurance information, and daily task tracking.
You will work under the guidance of our front office lead and will be expected to follow office systems closely. This is not an office manager position. It is a front office administrator role with room to grow over time.
What We Are Looking For
A strong candidate should be:
Reliable and punctual.
Friendly and professional with patients.
Comfortable speaking on the phone.
Organized and detail-oriented.
Comfortable using computers, email, online forms, and office software.
Willing to write things down and follow instructions.
Able to complete assigned tasks without constant reminders.
Calm under pressure.
Coachable and open to feedback.
Comfortable working under the guidance of a team lead.
Willing to learn and improve.
Able to work well with a small team.
Helpful Experience
Dental experience is helpful, but not required.
Experience in any of the following is a plus:
Dental front office
Medical front office
Receptionist or front desk work
Administrative assistant work
Appointment scheduling
Phone-based customer service
Patient or client communication
Insurance verification or basic insurance intake
Billing support
Treatment coordination support
We care more about reliability, communication, organization, computer comfort, and willingness to learn than having every skill on day one.
Growth Opportunity
This role can grow over time as skills improve.
Possible growth areas include:
Front Office Administrator
Patient Coordinator
Treatment Coordination Support
Insurance and Billing Support
Front Office Leadership Responsibilities
As you learn the office systems and become more independent, additional responsibilities and compensation growth may be available.
About KYT Dental Services
KYT Dental Services is a modern private dental office in Fountain Valley, CA. We focus on comprehensive dental care, patient education, tooth preservation, implants, Invisalign, cosmetic dentistry, and long-term oral health planning.
Our office uses modern technology, organized systems, and a patient-first approach. We are looking for someone who wants to be part of a professional, supportive, and accountable team.
Schedule
Full-time position
Monday to Friday
Typical office hours
Compensation
Pay is based on experience, reliability, communication skills, and ability to take on responsibilities.
Ideal Fit
This job is a good fit for someone who wants a stable office role, enjoys helping people, and is willing to learn a system.
You do not need to be perfect. You do need to care, show up, write things down, follow directions, accept feedback, and improve over time.
Pay: $20.00 - $23.00 per hour
Benefits:
401(k) matching
Employee assistance program
Paid time off
Professional development assistance
Work Location: In person
Requirements
• Organizational skills
• Front desk
• Data entry
• Productivity software
About KYT Dental Services
At KYT Dental Services, we are dedicated to providing exceptional dental care to individuals covered under PPO dental insurances. With a focus on quality, compassion, and expertise, we strive to ensure that our patients maintain optimal oral health and keep their smiles radiant. Our mission is simple: to deliver high-quality dental services tailored to the needs of our patients, while also fostering a supportive environment for our staff members. We understand the importance of oral health in overall well-being, and we are committed to making dental care accessible and comfortable for everyone. What sets KYT Dental Services apart is our unwavering commitment to excellence. From routine check-ups to complex procedures, we prioritize patient satisfaction and safety above all else. Our team of skilled dentists, hygienists, and support staff are dedicated to delivering personalized care and building lasting relationships with our patients. Furthermore, at KYT Dental Services, we believe in investing in our team members. We offer comprehensive training programs for staff members who are eager to expand their skills and knowledge in the field of dentistry. By fostering a culture of continuous learning and professional development, we ensure that our team remains at the forefront of dental care innovation. Whether you're due for a routine cleaning or seeking treatment for a dental issue, KYT Dental Services is here to serve you. Experience the difference of compassionate care and exceptional service with KYT Dental Services – where your smile is our priority.