Orthodontic Treatment Coordinator

The vision of Smile Doctors is our people-first culture which creates an environment of passionate, caring Team Members dedicated to providing fun and encouraging relationships with each other and our patients. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We focus on the importance of the individual and recognize that each person on our Team has something great to offer. We recognize talents and strengths and take care to nurture those abilities to help our Team Members grow into successful people in their careers, in our organization, and beyond.

We are a patient-focused orthodontic practice, seeking a friendly, organized, and motivated Orthodontic Treatment Coordinator to join our team. This role is responsible for guiding new patients through the treatment process, presenting treatment plans, financial options and creating an exceptional patient experience and help patients feel confident in starting treatment.

This employee would be working out of our Maple Lawn and Clarksville locations. Opportunity to earn sales bonuses.

Responsibilities

Welcome and guide new patients through the consultation process

Present orthodontic treatment recommendations and answer patient questions

Discuss insurance benefits, financing options, and payment plans

Coordinate scheduling

Verify insurance benefits, process payments, and assist with financial arrangements to ensure seamless billing procedures.

Maintain accurate patient records, update medical histories, and document treatment progress in compliance with privacy regulations.

Coordinate with clinical staff to prepare treatment rooms and ensure all necessary materials are ready for patient appointments.

Support administrative tasks such as answering phone calls, managing correspondence, and handling patient inquiries promptly.

Qualifications

Prior orthodontic or dental office experience preferred

Proven ability to provide exceptional customer service in a fast-paced environment is essential.

Strong organizational skills with attention to detail for managing schedules and patient records effectively.

Experience supporting office operations within a dental or orthodontic practice is a plus but not required; training will be provided for the right candidate.

Strong interpersonal and communication skills

Comfortable discussing financial agreements and insurance benefits

High school diploma or equivalent required

Preferred Skills

Sales or case presentation experience

Ability to build rapport with patients and family

Strong phone and customer service skills

Team-oriented mindset with attention to detail

Radiology certified

Experience with iTero scanner

Benefits:

401(k)

Dental insurance

Employee discount

Health insurance

Life insurance

Paid time off

Referral program

Vision insurance

Pay Range: $25.00 - $27.00

Work Location: In person

Smile Doctors and all our affiliating practices are proud to be an equal opportunity workplace and welcome diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity.