full-time 11 days ago
Patient Coordinator Lead
Choice Healthcare Services
910 Admiral Callaghan Lane, Vallejo, CA 94591
19.04 - 24.76/hr
About the Practice
N/A Team Members
Open Dental Software
Job Description
Overview:
Patient Coordinator Lead - Ortho
Summary: The Patient Coordinator Lead (front office) performs audits, patient retention, schedules staff, enforces office policy, maintains the back office and performs administrative duties.
Pay Range: $19.04-24.76/hour (Based on experience)
At CHOICE Healthcare Services, our mission is to provide everyone access to the healthcare they need. CHOICE is the largest provider of pediatric dental care in the Southwest United States, and we pride ourselves on delivering high quality care to children in our communities.
What we provide to you as a CHOICE teammate:
Care for your wellbeing and work-life balance
Professional and personal growth
Experienced leadership support
Fun and supportive team dynamic with events and celebrations
Comprehensive benefit package
Responsibilities:
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
AUDITS
Reviews charts daily in dental software.
Processes new patient paperwork and ensures it is scanned in & uploaded to the
patient chart.
Checks for spelling accuracies and audits charts for accuracy. Every patient must
have a referral source entered.
AUDIT SPREADSHEETS
Resolves daily audits by facilitating the team member to correct the audit or identifying
who the team member is and noting their name along with the resolution. It’s important
that you have team members responsible for reconciliation measures.
STAFF SCHEDULING
Tracks back & front office work schedules, ensuring appropriate staffing for daily
coverage, coordinates days off, communicates and approves requested days off,
monitors assistant approved OT hours, and tracks hours so assistants work according
to schedule.
PATIENT RETENTION
Manages the Unscheduled, Planner Tracker and Recare Lists.
Responsible for the Patient Retention program.
ENFORCE OFFICE POLICY
Reviews of the CHOICE Healthcare Services Manual & Policy Notice.
Enforces, reviews and applies CHOICE Employee Manual & Policy Notice
criteria by discussing it with the team and/or reporting issues to supervisors for further
action. (Ex: dress code, eye protection, using proper coverage while taking x-rays, not
brushing their teeth after clocking in from lunch, etc.)
MAINTAIN BACK OFFICE PRODUCTIVITY
Maintains office flow, minimum patient wait time of no more than 15 min in waiting
room and no more than 1 hour total chair time in back office.
Utilizes down time to recover ops, open bay, and sterilization.
ADMINISTRATIVE DUTIES
Answers phones, greets patients, confirms appointments, processes treatment
planning and collects co-payments.
Communicates effectively and professionally with patients, visitors, physicians, and
coworkers.
Schedules & confirms appointments with patients.
Interacts with others in a positive, respectful, and considerate manner.
Uses facility resources appropriately and avoids wasteful practices.
Analyzes work areas and makes recommendations for potential cost-effective
improvements.
Reports observed or suspected medical emergencies, notifies appropriate personnel,
and responds appropriately.
Identifies facility emergency situations (e.g., fire, disaster) and notifies appropriate
personnel and external agencies.
Serves as telephone operator for facility; routes incoming calls correctly and takes
accurate messages when unable to connect caller to requested party.
Receives and distributes all mail and special deliveries.
Greets & checks in patients and provides necessary paperwork for completion.
Prints out all labels, forms, etc., for patient charts and assembles charts before
appointment.
Manages Customer Service Program.
Assists dentist with special projects and any other miscellaneous office/clerical duties
as needed.
Checks emails and voicemails and returns accordingly.
Regular, predictable attendance is required.
Ability to get along and work effectively with others.
Submit Daily Report Sheets
Submit Inventory Invoices and Sheets
Qualifications:
Education and/or Experience:
High school diploma or equivalent
1+ years of healthcare or dental front office receptionist experience
6+ months of leading front office operations.
Bilingual in Spanish, preferred
Patient Coordinator Lead - Ortho
Summary: The Patient Coordinator Lead (front office) performs audits, patient retention, schedules staff, enforces office policy, maintains the back office and performs administrative duties.
Pay Range: $19.04-24.76/hour (Based on experience)
At CHOICE Healthcare Services, our mission is to provide everyone access to the healthcare they need. CHOICE is the largest provider of pediatric dental care in the Southwest United States, and we pride ourselves on delivering high quality care to children in our communities.
What we provide to you as a CHOICE teammate:
Care for your wellbeing and work-life balance
Professional and personal growth
Experienced leadership support
Fun and supportive team dynamic with events and celebrations
Comprehensive benefit package
Responsibilities:
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
AUDITS
Reviews charts daily in dental software.
Processes new patient paperwork and ensures it is scanned in & uploaded to the
patient chart.
Checks for spelling accuracies and audits charts for accuracy. Every patient must
have a referral source entered.
AUDIT SPREADSHEETS
Resolves daily audits by facilitating the team member to correct the audit or identifying
who the team member is and noting their name along with the resolution. It’s important
that you have team members responsible for reconciliation measures.
STAFF SCHEDULING
Tracks back & front office work schedules, ensuring appropriate staffing for daily
coverage, coordinates days off, communicates and approves requested days off,
monitors assistant approved OT hours, and tracks hours so assistants work according
to schedule.
PATIENT RETENTION
Manages the Unscheduled, Planner Tracker and Recare Lists.
Responsible for the Patient Retention program.
ENFORCE OFFICE POLICY
Reviews of the CHOICE Healthcare Services Manual & Policy Notice.
Enforces, reviews and applies CHOICE Employee Manual & Policy Notice
criteria by discussing it with the team and/or reporting issues to supervisors for further
action. (Ex: dress code, eye protection, using proper coverage while taking x-rays, not
brushing their teeth after clocking in from lunch, etc.)
MAINTAIN BACK OFFICE PRODUCTIVITY
Maintains office flow, minimum patient wait time of no more than 15 min in waiting
room and no more than 1 hour total chair time in back office.
Utilizes down time to recover ops, open bay, and sterilization.
ADMINISTRATIVE DUTIES
Answers phones, greets patients, confirms appointments, processes treatment
planning and collects co-payments.
Communicates effectively and professionally with patients, visitors, physicians, and
coworkers.
Schedules & confirms appointments with patients.
Interacts with others in a positive, respectful, and considerate manner.
Uses facility resources appropriately and avoids wasteful practices.
Analyzes work areas and makes recommendations for potential cost-effective
improvements.
Reports observed or suspected medical emergencies, notifies appropriate personnel,
and responds appropriately.
Identifies facility emergency situations (e.g., fire, disaster) and notifies appropriate
personnel and external agencies.
Serves as telephone operator for facility; routes incoming calls correctly and takes
accurate messages when unable to connect caller to requested party.
Receives and distributes all mail and special deliveries.
Greets & checks in patients and provides necessary paperwork for completion.
Prints out all labels, forms, etc., for patient charts and assembles charts before
appointment.
Manages Customer Service Program.
Assists dentist with special projects and any other miscellaneous office/clerical duties
as needed.
Checks emails and voicemails and returns accordingly.
Regular, predictable attendance is required.
Ability to get along and work effectively with others.
Submit Daily Report Sheets
Submit Inventory Invoices and Sheets
Qualifications:
Education and/or Experience:
High school diploma or equivalent
1+ years of healthcare or dental front office receptionist experience
6+ months of leading front office operations.
Bilingual in Spanish, preferred