Pediatric Dentist Office Manager

Job Title: Dental Office Manager – Pediatric Dental Practice (2 Locations)Location:
Primary location with occasional travel between two nearby office sites (minimal but required)
Job Type:
Full-Time
Position Overview:
We are seeking an experienced, organized, and motivated Dental Office Manager to oversee daily administrative and operational functions for a pediatric dental practice with two locations. This role requires a strong leader who can effectively partner with doctors, clinical staff, and the second location’s office manager to ensure smooth, consistent operations across both offices.

The ideal candidate is highly skilled in dental office systems, insurance processing, and accounts receivable management, with a strong ability to lead teams and maintain excellent patient and staff experiences.

Key Responsibilities:
Office Management & Operations
Oversee daily operations of a busy pediatric dental office
Maintain smooth patient flow and front office efficiency
Ensure compliance with office policies and procedures
Coordinate with second location office manager to maintain consistency across both sites
Team Leadership & Collaboration
Partner closely with dentists, hygienists, assistants, and administrative staff
Provide leadership, training, and support to front office team members
Foster a positive, team-oriented work environment
Participate in staff meetings and performance improvement initiatives
Insurance Coordination
Manage insurance verification and eligibility checks
Submit, track, and follow up on dental insurance claims
Resolve insurance denials and discrepancies
Communicate effectively with insurance providers and patients regarding coverage
Accounts Receivable (AR)
Monitor and manage patient account balances
Post payments and reconcile daily transactions
Follow up on outstanding balances and collections as needed
Maintain accurate financial records and reporting
Administrative Duties
Maintain office schedules, reporting, and documentation
Support budgeting and revenue tracking efforts
Ensure HIPAA compliance and patient confidentiality at all times
Qualifications:
Previous experience as a dental office manager (pediatric experience preferred but not required)
Strong knowledge of dental insurance billing and accounts receivable processes
Familiarity with dental practice management software
Excellent communication, leadership, and organizational skills
Ability to travel between two locations as needed (minimal travel required)
High attention to detail and problem-solving abilities
Preferred Skills:
Experience working in multi-location dental practices
Strong background in team leadership or supervisory roles
Bilingual abilities (a plus, but not required)
What We Offer:
Competitive compensation based on experience
Supportive and collaborative work environment
Opportunity to grow with a thriving pediatric dental practice
Stable full-time schedule with minimal travel requirements
Pay: From $19.00 per hour
Benefits:
401(k)
401(k) matching
Employee discount
Flexible schedule
Paid time off
Work Location: In person