Receptionist/Administration

Overview
We are seeking a professional and organized Receptionist/Administrator to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and maintaining efficient office functions. The ideal candidate will have strong clerical skills, proficiency with office software, and experience in a front desk office environment. This position offers an engaging work environment where attention to detail and excellent communication are highly valued. Experience with Quickbooks is an asset.

Duties
Greet visitors and clients in a friendly and professional manner at the front desk
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks as needed
Handle appointment scheduling, confirmations, and rescheduling for clients or patients
Maintain organized filing systems both digitally and physically, including medical or dental records if applicable
Assist with administrative tasks such as photocopying, faxing, mailing, and document proofreading
Support bookkeeping activities including basic invoicing and record keeping
Provide exceptional customer service by addressing inquiries and resolving issues efficiently
Ensure the reception area remains tidy and welcoming at all times
Support other administrative functions such as calendar management, email correspondence, and report preparation
Qualifications
Proven experience in an office setting with clerical or administrative responsibilities
Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks preferred
Strong computer skills with the ability to learn new software quickly
Excellent organizational skills with keen attention to detail
Effective phone etiquette and customer service skills for front desk interactions
Experience with data entry, filing systems, and proofreading documents
Ability to handle multiple tasks efficiently in a fast-paced environment
Strong organizational skills with the ability to prioritize tasks effectively
High school diploma or equivalent required; additional administrative training or certification is advantageous
Pay: $22.00-$35.00 per hour
Benefits:
Dental care
Extended health care
Life insurance
On-site parking
Vision care
Work Location: In person