Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Administrative Assistant to join our plastic surgery practice! This vital role combines front executive assisting responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, organized, and proactive, ready to handle multiple tasks efficiently while creating a welcoming environment for patients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your office management skills, clinical operations and contribute to a professional, fast-paced workplace.

Duties
Greet visitors warmly, manage front desk operations, and ensure a positive first impression for all guests
Answer multi-line phone systems promptly and professionally, directing calls accurately and courteously
Manage appointment scheduling and calendar coordination using CRM and Google Workspace tools
Perform data entry, filing, and document proofreading to maintain accurate records and support administrative workflows
Handle incoming and outgoing correspondence, including emails, mailings, and courier services
Support office management tasks such as supply inventory, equipment maintenance, and organization of common areas
Assist with clerical activities and vendors communication.

Provide customer support by addressing inquiries efficiently and maintaining excellent phone etiquette
Skills
Proven experience in office administration or clerical roles with strong organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Familiarity with multi-line phone systems and professional phone etiquette
Ability to perform data entry accurately with excellent typing speed and attention to detail
Experience with bookkeeping is a plus
Bilingual abilities are highly desirable to serve diverse client needs effectively
Strong organizational skills with the ability to prioritize tasks and manage time effectively
Knowledge of office management procedures along with general computer literacy
Previous experience in customer service or as a receptionist in medical or dental settings is advantageous
Personal assistant or calendar management experience is beneficial for supporting executive schedules
Join us in creating a welcoming atmosphere while supporting our team’s operational success! We value energetic professionals who are eager to contribute their skills in a collaborative environment. This role is essential for maintaining the efficiency of our daily functions and delivering outstanding service to everyone who walks through our doors.

Pay: $18.00 - $25.00 per hour
Work Location: In person