Scheduling Coordinator – Integrative Dental Practice

Are you someone who loves creating order, solving scheduling puzzles, and making people feel genuinely cared for?

Insight Integrative Dentistry is seeking a confident, organized, and personable Scheduling Coordinator to join our team. This is an active, people-focused position for someone who communicates well, learns technology quickly, and enjoys keeping a busy day running smoothly.

We are not a typical dental office. Our practice takes a whole-body approach to dentistry and provides highly personalized care in a professional, wellness-focused environment. Our patients expect exceptional service, thoughtful communication, and attention to detail.

Why You’ll Love Working Here
Four-day workweek with longer weekends
Consistent, full-time hours
Positive, team-oriented work environment
Meaningful relationships with patients
Beautiful, wellness-focused office
Variety, responsibility, and opportunities to grow
Paid training and continued learning
Stable position with a respected Bozeman practice
What You’ll Do
As our Scheduling Coordinator, you will help keep our doctors’ and hygienists’ schedules organized, productive, and running smoothly. You will also play an important role in creating an excellent patient experience from the first phone call through each follow-up interaction.

Your responsibilities will include:
Answering phone calls with warmth, confidence, and professionalism
Scheduling appointments according to provider and practice guidelines
Helping patients understand the next steps in their care
Confirming appointments and proactively filling schedule openings
Maintaining an accurate and productive schedule
Coordinating with clinical team members throughout the day
Communicating with patients, laboratories, and healthcare professionals
Maintaining accurate patient records and documentation
Assisting with financial arrangements and administrative coordination
Managing email, text, and telephone communication
Anticipating scheduling challenges and helping solve them
Supporting smooth and efficient daily office operations
You May Be a Great Fit If You:
Are friendly, polished, and comfortable speaking with different personalities
Enjoy working with people while staying focused on details
Can manage multiple priorities without losing your composure
Communicate clearly in person, by phone, by text, and by email
Are dependable and take pride in following through
Learn new software and office systems quickly
Notice what needs to be done and take initiative
Are comfortable discussing appointments, fees, and financial expectations
Value discretion, accountability, and professionalism
Want to build a long-term career with a growing practice
Enjoy contributing to a team rather than simply completing assigned tasks
Preferred Experience
Experience in one or more of the following areas is helpful:
Dental or medical scheduling
Patient care coordination
Wellness, chiropractic, or naturopathic practices
Veterinary or legal administration
Hospitality, reception, or high-level customer service
Appointment-based businesses
Financial or treatment coordination
Familiarity with scheduling software, Microsoft Office, email communication, electronic records, and basic financial coordination is also beneficial. Dental experience is preferred, but strong organizational skills, professionalism, and the ability to learn are equally important.

Benefits
Health insurance
Retirement plan with employer matching
Paid time off
Paid training
Dental benefits and employee discounts
Disability insurance
Vision insurance
Uniform allowance
Schedule and Work Setting
Full-time position
Four-day workweek
10-hour shifts
In-person position in Bozeman, Montana
About Insight Integrative Dentistry
Insight Integrative Dentistry is a wellness-centered dental practice focused on the connection between oral health and whole-body health. Our team values excellent patient care, clear communication, continued learning, personal responsibility, and mutual support.

If you are looking for a position where your energy, organizational abilities, and people skills will make a noticeable difference every day, we would love to hear from you.

To apply, please submit your résumé along with a brief introduction explaining why this position interests you and what makes you especially effective at managing schedules and communicating with patients.

Work location: In person
Pay: $23.00 - $25.00 per hour
Expected hours: No less than 36.0 per week
Benefits:
401(k)
401(k) matching
Employee discount
Health insurance
On-the-job training
Opportunities for advancement
Paid time off
Paid training
Vision insurance
Work Location: In person